Downloadable commercial furniture resource

Commercial Furniture RFQ Template

A useful RFQ gives every bidder the same information and forces every exception back into the open.

Immediate guidance

What a completed decision should establish.

A quote-ready RFQ gives every bidder one controlled baseline and requires every exception to be written back against it.

Every line needs a stable item ID, location, quantity, dimensions, configuration, finish direction, and required evidence.

State freight method, receiving point, access conditions, assembly, installation, placement, packaging removal, taxes, and exclusions.

Ask for approval requirements, the event that releases production, production duration, freight assumptions, and the requested delivery window.

Complete this worksheet in the browser, download the CSV, or print a working copy.

RFQ section	Information to issue	Bidder response	Exception or clarification
Project and delivery location Edit label
Item schedule and quantities Edit label
Dimensions and configurations Edit label
Materials, finishes, and upholstery Edit label
Samples, drawings, or prototype Edit label
Required evidence and warranty Edit label
Freight, receiving, and installation Edit label
Required dates and alternates Edit label

How to use the worksheet

Do not let bidders price different revisions of the furniture schedule.

Require an alternate to identify exactly what changes from the base requirement.

Incorporate accepted answers into the final order documents.

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